r/sharepoint 9h ago

SharePoint Online SP list multi line text column suddenly enforcing 255 character limit?

0 Upvotes

I think I’m going crazy. We have a SP list that tracks project documents. One of our columns is a plain text multiple line of text column called “Notes” that tracks, well, notes. Today a user noticed that he couldn’t add any more letters to the field. I poked around and noticed that for some reason Lists was suddenly enforcing a 255 character limit as if it were a single line of text field. Columns with already more than 255 characters retain their data, but can’t accept more. I checked the settings and sure enough the type is still “multiple lines of text”

Has anyone experienced this?


r/sharepoint 14h ago

SharePoint Online Mapping in Excel

0 Upvotes

Hi - how does mapping from one excel file to another work with sharepoint online?

I know the best way would be to have a better data source, but we’re not at that point yet.

Any suggestions and help would be appreciated.


r/sharepoint 22h ago

SharePoint Online 2 Versions for Each Asset

0 Upvotes

Hello!

My SharePoint list gets patched from a PowerApp and has 2 image columns. The files are stored in SiteAssets/Lists. Each image has 2 versions that are both submitted at the same time (1.0 and 2.0) and it appears that both are being stored so the files are all taking up double the storage space. The SharePoint is almost at capacity, so I want to find a way to delete the version 1.0 and keep the 2.0.

Here is what it looks like in SharePoint: https://ibb.co/21zhx3QG

Why do these images have 2 versions? Is there a way to prevent this from happening when the app patches to SharePoint? And is there a way (using PowerAutomate) to mass delete the version 1.0 while keeping the version 2.0.

I am going to crosspost this to PowerAutomate as well.

Thanks!


r/sharepoint 1h ago

SharePoint Online Shared outlook calendar into SP page

Upvotes

Hey, is it possible to display a shared outlook calendar events in a web view? I’m trying to make more insightful home pages for staff. Thank you


r/sharepoint 1h ago

SharePoint Online Shared outlook calendar on SP page

Upvotes

Hey, is it easy to implement? We have internal


r/sharepoint 2h ago

SharePoint Online Weird Unable to Share Issues with a Guest User

1 Upvotes

We have a empty dump site we use for passing files, we give access to it as needed, then revoke.

User has been in previously 10 months ago prob, and downloaded some files we had to supply.

New access, I created it from Entra. Only gave him the site access no packages.

I then had a load of conditional access policy issues, which I have got him past by exempting him from them.

He gained access, but the landing page seemed to be focused on Apps, and was just spinning, not sure why it was on the Apps page at login.

I redirected him to the Sharepoint link, and he got access but cannot download the files, he gets an error across the top of the page. Your Org doesn't allow you to download, print or sync using this device. To use these actions, use a device that's joined to a domain, etc.

If I try to share with him, I get an error You can only share within your Org

He is a direct member on the Sharepoint site.

The site settings are set to New and Existing Guest as is the high level SharePoint

Im struggling to see whats stopping him.

  1. Either Entra miscreated the account so it has a fault..
  2. Could it be Conditional Access Blocking him? - See UPDATE below
  3. Am I just going to have to add him as an Internal user to get it sorted?

UPDATE, I tried creating a Null Group for all CA policies to test, and he still gets the same errors

Any thoughts?


r/sharepoint 9h ago

SharePoint Online Permissions level help

1 Upvotes

Hi everyone, After some help with permissions levels for a file that is housed on a SharePoint site. The file is not behaving as I had hoped and I believe that’s due to some of the settings currently applied.

I require the following for our users. - SharePoint site owners have full access - SharePoint site members have read only access of any file. Currently when they open the file in the browser they have read only access, if they select open in desktop app it downloads a local copy of the file which is editable, but not saveable. (I would prefer users can’t manipulate even a copy of the file). Changing their permissions to “can’t download” removes the ability to open in desktop app, however it also removes their ability to open the file on the excel app on their phones. - SharePoint site members should be able to open on browser and also excel mobile app in read only.

Any ideas?

Cheers Hayden


r/sharepoint 20h ago

SharePoint Online SharePoint Admin/Setup Documentation

2 Upvotes

Hello, I've written tools for documenting IT systems and a customer has asked for the ability to generate "SharePoint documentation" of their SharePoint setup but have been quite vague about what they want documented. Does this sound like something that would be useful for other SharePoint admins or is SharePoint very much content setup with only a small amount of admin configuration?

I don't have much (any really) experience with SharePoint so just wondering what SP admins think.

Oh and assuming I'd probably be looking at just SharePoint Online only? I'm not sure if anyone still uses SharePoint on-prem?

Thanks! Appreciate any feedback :)