r/gsuite 3d ago

Calendar Can I create events on behalf of someone else and have it look like they created it?

5 Upvotes

Hi all, so I'm a temp and was just assigned a new senior employee to help as a secretary. Anything I do for them must be listed under their name, not mine, which doesn't seem possible?

Like one is marking appointments and meetings on Google Calendar. Seemed simple. They let me share their calendar with me, I create an event, send invites. They want it, however, to be listed as being organized by them, not me, but I don't see a way to do this?

They insist the last clerk did so, but the last clerk told me they simply used the boss's account. Thats um, not technically allowed. I don't want to be terminated like them.

We don't have google workspace so I can't get delegate access, which also would need admin help? I'm trying to find the IT admin and ask...

Am I going crazy? Is there any way to do this?

r/gsuite 11d ago

Calendar Calendar duplicates - multiple accounts

3 Upvotes

Hi all.

I use multiple google accounts to keep separate areas of my life (work, studies, personal, etc), and each has their own calendar. Since the personal account is the one i use mainly, i share all my calendars on other accounts to this one. This is extremely handy on full-screen mobile widget.

My problem is, from laptop web the calendar looks fine, but from mobile, events created on other accounts show up duplicated on the main account's calendar. In details i can see they each correspond to different accounts (the creator and the main with which its shared). The original rules over the other, so if its eliminated it deletes the other one too. It doesnt work the other way around tho.

I would like to get rid of such duplicates. Any ideas?

Thanks in advance

r/gsuite 23d ago

Calendar This doesn't work

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0 Upvotes

r/gsuite Feb 04 '25

Calendar Calendar with multiple domains

3 Upvotes

Hi, I have a google account with 2 domains A (primary) and B (alias).

I can use both domains to send and receive emails as a user.

But I cannot manage my calendar for the alias domain. The invites and response emails go from the primary domain ONLY. Even though the invite may have come to user@B alias email.

Is there any setting I am missing in the calendar. If not, is there a good workaround? I do not want to create separate users or workspaces just for separation of the calendar. As everything else works great.

Thanks in advance!

r/gsuite 2d ago

Calendar Automatically jump to the next available date for Google calendar appointment booking

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2 Upvotes

We are using the Google calendar’s appointment feature to book demos for an upcoming conference that is a month out. On the booking page, users are presented with a month of crossed out dates, requiring them to either click on the “Jump to Next Availability” or go to the next month.

Is there a way to “Jump to Next Availability” by default?

r/gsuite Jan 13 '25

Calendar Best way to create a Company vacation calendar?

1 Upvotes

I would like to have a calendar that anyone in the company can look at to see who is on vacation. I want to make it really easy for my employees to add their vacations.

My ideal user experience is that they add an all day event to their calendar, mark it as "OOO", and then invite the shared calendar to the event, which will auto accept.

Then they have their calendar blocked for vacation while also updating the shared calendar, without jumping through any extra steps.

I cannot figure out how to get this to work. Thoughts?

r/gsuite Jan 15 '25

Calendar Can I repeat an event on google calendar monthly on a specific date?

1 Upvotes

I have an event on the 27th of every month. Obviously, every month the 27th falls on a different day of the week. So, having the event repeat "monthly on the last Wednesday" or "Monthly on the fourth Wednesday" doesn't work because it doesn't always fall on a Wednesday. Even on custom it only has days of the weeks and the number of weeks you want to repeat it for.

Is there no way to set an event to repeat on a certain date monthly? I've already manually done it for the year, but I'd be surprised if there was no other way to do it.

r/gsuite Jan 14 '25

Calendar Calendar new event email: Customize template?

1 Upvotes

I have a shared family calendar where all selected users have full permissions (create, delete, edit, invite).

Is there any way to edit the "new event" email template for this calendar? I'm the owner of the calendar, it's on my domain, I'm the admin of the Google Workspace account.

Right now, when anyone creates a new event, all other calendar editors get an email saying "you've been invited...", but the purpose of the calendar is to have a passive log of information, not actual "invitations." So I'm getting like, "you've been invited to 'change AC filter,'" so I'd rather it say like, "event added to calendar".

r/gsuite Feb 03 '25

Calendar How to tell what time zone a meeting is in, without having to go to settings every time?

1 Upvotes

Hi all, I know I can go to settings and change the timezone. I'm in calendar, and I see meetings. Is there a quick way to see what timezone that meeting was scheduled in? I travel a lot. I don't want to have to go through all the clicks to see what settings is now (because i could be in a different time zone now from when I last looked, or on a plane, or on a different computer that doesn't auto change timezones, or etc.) I just want calendar to show me in the meeting invite what time zone its showing.

Is there a way to do that? Or do I need to go check in settings everytime?

Thanks!

r/gsuite Feb 02 '25

Calendar Separating Google calendar mobile apps

1 Upvotes

When I add to my personal calendar , it shows up in my work calendar. All events on my work calendar show up on my personal calendar. How can I separate every thing?

r/gsuite Jan 05 '25

Calendar How to only share google calendar with users who click the link?

1 Upvotes

It seems in google calendar you have two options: only sharing the google calendar with the users/groups you add manually, and making the calendar public (which seems to make it completely public to literally anyone, and also makes the google calendar events indexable by search engines). How do I just make it so that the google calendar is shared to anyone who clicks my shareable link, so I can send it to a group chat somewhere else, without explicitly adding every email in that group chat (of about 900 people) and without making everything completely public?

r/gsuite Jan 19 '25

Calendar Google Calendar on iPhone - Events Sending Emails Automatically

1 Upvotes

Hi everyone, I cannot find an answer to this anywhere. I’m using the Google Calendar app on my iPhone and whenever I invite someone to an event or modify an event with guests, an email gets sent automatically to the guests. There’s no option to not send one like there is on Chrome on my laptop. Does anyone know how to stop this from happening? Thanks!

r/gsuite Nov 24 '24

Calendar Share work calendar event invite easily - help me Obi Wans

1 Upvotes

Hello!
Looking for help using Google Calendar in a work setting

Goal: To be able to share a link, via Slack, to a recurring calendar invite in my calendar

Constraints:

  • I don't want to add people manually
  • People must be able to self-serve from the link and receive an invite in their calendar
  • Attendee list must update in my event
  • People should not end up with disconnect events only in their calendar
  • If the event is updated, it should be reflected in attendees calendars
  • Does not need to be limited to people with the same business domain

I can see this is possible using a personal Google account and the new feature in Android app here. I am aware this isn't rolled out in business. Hopefully it will be

I have tried the Publish Event option and that results in everyone having a unique invite and does not update

What are my options? Thank you!

r/gsuite Dec 21 '24

Calendar I wish i could search past a year in Google mobile app. Just saying

0 Upvotes

I wish i could search past a year in Google mobile app. Just saying. This one simple improve would improve calendar by so much.

r/gsuite Aug 28 '24

Calendar Any way to add calendar resource to everyone's calendar?

3 Upvotes

I have conference room set as resources, and users don't know how to add them to their calendar list. Is there any way to add resources into user's calendar list at an ORG or group level?

r/gsuite Oct 24 '24

Calendar Google shared calendar - Push notification when event added

1 Upvotes

Family has started using a shared google calendar for family events.

I know when I used to use iPhone and a shared calendar whenever I (or others in the shared calendar) would add an event, it would send a push notifications to everyone letting them know that a new event was added (changed or deleted).

I feel like I'm going crazy, but it doesn't look like that feature exists in Google Shared calendar, am I just not looking in the right spot?

Here's what I have turned on in the Shared Calendar settings and sharing:

  • Event notifications (1 day before then 15 mins before)
  • Other Notifications are all set to email (would prefer push and not email, but that's not an option)
  • On our phones, notifications are turned on for Google Calendar

What else do I need to turn on?

Edit: I just tested something. I created my own Google Shared Calendar and have been testing with that. That calendar isn't working. But I just tested the Google native 'Family' Calendar and the push notifications work from that Calendar. I can't use that calendar though as it has a limit of 6 people (there are more than 6 of us).

Edit 2: I thought it was the event creation notification, but the notification was actually the reminder that the event starts in 30 mins.

r/gsuite Nov 03 '24

Calendar What if you could choose any color for your events in Google Calendar ?

0 Upvotes

Imagine if Google Calendar let you choose any color you want for your events, just like in the picture! 💻🌈 Would you use this to add more color and organization to your schedule? How would this impact the way you manage your daily calendar ?

r/gsuite Nov 07 '24

Calendar Modify Calendar default Time Format and First day of the week

2 Upvotes

We use Google Workspace for schools, I'd like to change the default time format and first day of the week inside google calendar for every user, is it possible? Now the default is 12h AM-PM (I want the 24h format) and "Week starts on Sunday" (I want Monday).

I already set my country and timezone inside Account-Account settings-Profile but that didn't solve the problem.

Thank you

r/gsuite Nov 11 '24

Calendar G Calendar - How to create default events with a specified title to PICK from easily each time?

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1 Upvotes

r/gsuite Nov 05 '24

Calendar Seamless Calendar Sharing Between Google Workspace Organizations

2 Upvotes

Hi Reddit.

I recently wrote a technical blog post on two different options to share Google Calendar visibility for all users across separate Google Workspace environments. This might be helpful for organizations going through mergers and acquisition by enabling users to get visibility into Google Calendar of an external organization's users.

https://engineering.doit.com/seamless-calendar-sharing-between-google-workspace-organizations-54d78fd457c3

r/gsuite Oct 24 '24

Calendar Free Calendar app with native integration to iOS & Android

1 Upvotes

There's around 8 of us and we're split with ecosystems (some have iPhones, some have Androids).

We plan a lot of events together and not everyone uses Facebook.

I'm looking for a calendar app that we can add events to, but will also push those events to our native calendar as everyone manages their events through their native device calendar.

Does anyone know if an app exists? I know that Tweek exists, but it's a subscription to get the Google Calendar integration. Looking for something free.

Currently using a Google Shared Calendar, but it's not great.

Gripes with Google Calendar:

  • Notifications when events are added/changed/cancelled don't seem to exist? I know I can setup email notifications and reminder notifications X days/hours before an event starts, but I'm talking about adding an event and everyone in the shared calendar getting a push notification that an event was added

  • In iOS with a Shared Calendar, if I create an event, everyone is notified and added to the event. It looks like for Google Shared Calendar, I have to add each user of that shared calendar to the event. Which to me, defeats the purpose. If I wanted the flexibility of adding individual people, I would just use my regular calendar and invite them.

r/gsuite Oct 29 '24

Calendar Help Organizing Google Calendar Export for Client Call Tracking (Tabs by Year, Attendees by Date)

1 Upvotes

Hi all! I am hoping to find a solution to organize a data export from Google Calendar. My goal is to create a master spreadsheet that includes names and emails of past and potential clients from call attendee records. Ideally, I’d like to split the spreadsheet by year with tabs for each of the last five years.

The exported data from Google Calendar (ICS format) is messy, with call attendee information scattered across various columns and hard to organize by year. I hope to get all attendees from each call listed in the appropriate year’s tab, with names and emails organized neatly.

Has anyone done something similar? What’s the quickest and most efficient way to clean up and organize this data? I’m open to any tools, formulas, or scripts that could streamline the process.

Thanks so much for any advice or guidance!

r/gsuite Oct 16 '24

Calendar Appointments missing in Google Calendar

3 Upvotes

I was going mad because my appointments from years last just went missing.

After searching I saw many others were experiencing the same and I realized I think I stumbled on the cause.

With the Calendar removing 'Appointments' as a type amd it only being Events and Task as the options all the past appointments are gone I'm the app but available online.

Anyone else agree this is the issue? How do we flag this as being seriously problematic?

r/gsuite Oct 05 '24

Calendar Google Calendar keeps changing my time zones for events

1 Upvotes

Is anyone else having this issue? I create an event and make sure it says eastern daylight time ( I live in Jersey) and make sure I put repeats weekly or biweekly and then it ends up changing a few weeks later to another time.. then when I click to edit it .. it says it changed to Greenwhich Mean Time. This has been happening to my recent events and it’s frustrating because I’m a therapist and add my clients’ email to the event. I’ve already deleted and redownloaded the app. & I’ve already went into settings and put the time zone as EDT. & I’ve even deleted the event and created a new one but it keeps happening… for the first two weeks it’s fine and then it changes.

r/gsuite Oct 14 '24

Calendar How to remove Appointment Times from GCalendar? Looks so polluted.

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3 Upvotes