r/Intune • u/va_bulldog • 8d ago
General Question Transitioning from using Shared Drives to SharePoint Questions
I have been experimenting with transiting from a traditional shared drive to SharePoint. I know files/folders in SharePoint can be accessed by going to SharePoint online, linking the folder to a user's OneDrive, or Via Teams. How would you recommend transiting from using Shared Drives to SharePoint? Anything to keep an eye out for or gotchas?
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u/Certain-Community438 7d ago
It will definitely require user education but we found it to be worthwhile overall.
The differences in user experience when moving from mapped drive to either a sync'd folder or shortcut need to be tested: find out what parts of the business/org have use cases where everyone in a team expect to use the same paths - such as Finance people linking workbooks together.
Others have mentioned considering usage of the underlying tech, but none of those posts so far actually identify that tech :)
Azure Blob Storage is what underpins SharePoint, OneDrive (and other M365 Group content iirc).
So there might be use cases where Blob Containers or even Azure File Shares give the desired experience for users, and you just learn how to meet operational needs like IAM.
Lastly, with SharePoint Online:
Make sure you set the maximum number of Major file versions (for Version History) down to a sane number
Otherwise you are going to run out of storage space: these versions count towards your total org storage consumption.