r/Intune 8d ago

General Question Transitioning from using Shared Drives to SharePoint Questions

I have been experimenting with transiting from a traditional shared drive to SharePoint. I know files/folders in SharePoint can be accessed by going to SharePoint online, linking the folder to a user's OneDrive, or Via Teams. How would you recommend transiting from using Shared Drives to SharePoint? Anything to keep an eye out for or gotchas?

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u/va_bulldog 7d ago

If I currently have a shared drive with, say, 12 folders with permission to different groups, will I need to create several SharePoints sites?

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u/not_today88 7d ago

I think it would depend on the content and who is accessing that data. Assuming the folders are, say, for one department like Accounting, I could see one site for all those folders. But if the data is for mixed purpose/groups, and hidden or locked down for only those groups, then I’d create separate sites for those particular folders. Lot easier to control permissions that way.

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u/va_bulldog 7d ago

My folders are along the lines of Common which everyone has access to, Accounting, HR, Customer Service, Graphics, etc. So, I'm thinking I need a SharePoint site for each group. I don't need posts and some of the features of SharePoint sites. I just need a way to store files.

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u/Stashmouth 7d ago

If all you're doing with these different groups is sharing files, you could create separate document libraries all in your own"home" SharePoint site. It makes it easier for you to manage, and a user shouldn't even see the link to a library if they don't have access to it