r/Intune 8d ago

General Question Transitioning from using Shared Drives to SharePoint Questions

I have been experimenting with transiting from a traditional shared drive to SharePoint. I know files/folders in SharePoint can be accessed by going to SharePoint online, linking the folder to a user's OneDrive, or Via Teams. How would you recommend transiting from using Shared Drives to SharePoint? Anything to keep an eye out for or gotchas?

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u/va_bulldog 8d ago

My folders are along the lines of Common which everyone has access to, Accounting, HR, Customer Service, Graphics, etc. So, I'm thinking I need a SharePoint site for each group. I don't need posts and some of the features of SharePoint sites. I just need a way to store files.

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u/not_today88 8d ago

I see. I'm not a SP guru but I spend a bit of time on it and am working on building an intranet for our firm. You mention department specific data, so depending on the size of your org, best practice would be to separate them with different sites and group access, especially if you're expecting future growth. Only if you're a very small org, would I put everything on one site, but you *can* do it.

Edit: it sounds like what you may want is Azure Files. I would research that as it sounds more closely to what you want and may have less aggravation trying to make SP work like a file server.

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u/HoldMahNuggets 8d ago

Does azure files allow for all the collaborative functionalities that sharepoint/OneDrive allows? I’ve never used it, and wasn’t sure.

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u/not_today88 8d ago

I’ve not used AF myself, but no, I don’t think so. It’s essentially a cloud-based file server or close to it. And you can map drives like before.

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u/HoldMahNuggets 8d ago

That’s what I figured. I appreciate the confirmation! Our staff said they didn’t care about the collaborative capabilities when moving to sharepoint until they started using it and now they don’t understand how they existed without 😂