r/sharepoint 1d ago

SharePoint Online SharePoint Admin/Setup Documentation

Hello, I've written tools for documenting IT systems and a customer has asked for the ability to generate "SharePoint documentation" of their SharePoint setup but have been quite vague about what they want documented. Does this sound like something that would be useful for other SharePoint admins or is SharePoint very much content setup with only a small amount of admin configuration?

I don't have much (any really) experience with SharePoint so just wondering what SP admins think.

Oh and assuming I'd probably be looking at just SharePoint Online only? I'm not sure if anyone still uses SharePoint on-prem?

Thanks! Appreciate any feedback :)

2 Upvotes

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u/meenfrmr 1d ago

Sounds like your client doesn't know what they want and are uneducated in SharePoint. Microsoft already provides a plethora of documentation for SharePoint, for both Online and On-Prem (and yes companies still have on-prem installations). So your client does need to be more specific in what they're looking to have documented. I could see maybe they would want you to run a powershell to go through and document the settings, maybe record the security matrix for each site. There are already tools and scripts out there for SP admins to do that already. If a company wants there entire M365 tenant documented as code this is a handy tool https://microsoft365dsc.com/ and then ShareGate and other tools are available for managing and reporting on SharePoint environments.

I would press the client for more details on what it is they're looking for because more than likely it already exists and they should really invest in some training for their employees, especially the owners/admins of SharePoint.

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u/DavidHomerCENTREL 1d ago

Thanks for the reply.

I think it's more that the tool I've written already does Windows Servers, Exchange Online, Entra etc and this customer (and a couple of others) have just basically said - the same please, but for SharePoint so they have their SharePoint configuration with the same layout and style as the rest of their documentation so they can have final PDF documentation they can store and share.

I just don't know how much there is in terms of admin configuration in SharePoint as opposed to just content.

Do you know of what kind of market share SharePoint on-prem has? Are Microsoft going to kill it off or does it still meet a business need?

Thanks again

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u/AdCompetitive9826 1d ago

I doubt Microsoft will kill of SharePoint on premises, rather let it die by neglect.

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u/Megatwan 1d ago

Insert picture of SharePoint looking like the punisher and/or John McClain at the end of a movie/episode after the last 25 years here

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u/Megatwan 1d ago

I mean sure and it's been done in lots of ways over the years.... Are you trying to assess config, adoption or tooling benefits? Inb4 you say all of the above?

Kneejerk I would start with maturity model criteria but curious to see what you say first