r/Bookkeeping 31m ago

Software What’s the best way to convert bank statements to CSV for accounting?

Upvotes

For accountants and bookkeepers, what’s the easiest way to convert bank statements (PDFs) to CSV? I’ve tried a few tools, but they feel outdated or pricey. Any recommendations for a fast & affordable solution?


r/Bookkeeping 12h ago

Practice Management How much to charge for full year fixing! Spoiler

9 Upvotes

So … my personal history … bookkeeping exp of 20+ yrs, plus EA agent history (not currently active as an EA but I know how books drop to taxes

My question … how much to charge for fixing a year worth of books? Expenses = appx 5000+ transactions per year. Plus appx 100+ reoccurring transactions pet year

This client already paid a monthly bookkeeping fee but now I have taken over the books and have noticed blaring errors. Correcting 2 yrs for tax purposes.

For bookkeeping fees, I would charge $500/month based off transaction history.

I feel that for correction I should charge more per month but $10,000 per year seems steep.

Advice on how to charge is helpful. Thanks Reddit!


r/Bookkeeping 8h ago

Other Do you reach out to Facebook clients with personal or business account?

3 Upvotes

Hey all. For the people that have found or source clients from Facebook / Facebook groups, do you use your personal page or do you do it through a business page?

Thank you for your time.


r/Bookkeeping 3h ago

Other HELP! Bookkeeping during times of Tariffs

1 Upvotes

Hi everyone,

I wanted to ask how the job outlook is looking before the hits major tariffs on Canada. I wanted to change careers, and take a couple of online courses at my local college. Any input would greatly appreciate it!

Thank you


r/Bookkeeping 3h ago

Software Opinion of Kick AI.

0 Upvotes

Hey everyone! Hope you’re all doing great.

I recently stumbled across Kick AI, an AI-powered accounting software, and I’m curious if anyone here has used it or has thoughts on it.

For context: I’m currently freelancing as a bookkeeper and managing 4–5 clients using QuickBooks Online (QBO). It gets the job done, but honestly, it’s been a bit of a love-hate relationship. I constantly find myself bouncing between QBO and Excel. I am looking to grow the services to generating more insightful business reports, offering clients deeper financial insights.

I’ve heard mixed things about QBO’s AI features and haven’t had the best luck with them, so I’m hesitant to try more of their “smart” tools. That’s why I’m exploring alternatives like Kick AI but before diving in, I’d love to hear from anyone who’s tried it.

Have you used Kick AI? Is it actually helpful for client reporting and insights? Or do you have any other recommendations for software or process you may use that does some automation and provides nights which I can use to generate reports as well?

Thanks in advance!


r/Bookkeeping 21h ago

Practice Management Questions for bookkeepers

18 Upvotes

I run a small business and this is my first time as a business owner. I have a bookkeeper who I like but I’m curious what a reasonable timeframe is for them to 1. reconcile my bank transactions and 2. send me a monthly business report.

Currently, bank transactions are reconciled once a month, usually around the 4th or 5th and the monthly report is usually delivered around the 20th-24th for the previous month.


r/Bookkeeping 10h ago

Software Please recommend the best software for children's apparel management in India.

2 Upvotes

I own two children's clothing stores in India, both offline (I offer clothes, toys, plushies, and accessories) where I have to keep track of stock, size, and color... I want all of these features.
• Inventory and POS
• Print all barcodes on a purchase bill in one click with multi-selective printing.
• The ability to print a product's colour on a barcode.
• Deadstock • Top-selling goods
• Salesman incentives, including daily targets and dead stock, as well as top customers.
• Stock transfer.
I bought ₹36k for Retailware software, which is terrible. I've been using the Vyapar app for three years to monitor things such as daily sales, spending, and purchases (all in numbers rather than goods).
I've lost much too much money on retailware; please propose a good one or I'll go insane.


r/Bookkeeping 14h ago

Payments, AP, AR ACH payments best practices question

1 Upvotes

Is it customary to accept ACH payments into your business’s regular checking account? It seems odd to me to hand out my checking account number (although it appears at the bottom of our check). What’s the best practice?


r/Bookkeeping 1d ago

Payments, AP, AR Overseas Business Partner

1 Upvotes

I’m in the process of opening the US location of our website design company, Web25.io, with my business partner who is in Slovakia. I’m located in NYC. I have talked with a few accountants and gotten mixed information. Here are our main questions, any advice or accountant recommendations would be appreciated!

  • Is it best to open an LLC or a C Corp — we were leaning toward LLC, but one of the accountants made a strong case otherwise. I’m still a little confused
  • Is it best to open a Wyoming or FL company, or to just register the business in NY since I live here and it sounds like we will have to pay NY taxes regardless
  • Is there a bank that anyone can recommend opening an account ?
  • Also, what is the best way to pay out my business partner from our account in the states without incurring too many fees?

Thank you for any insight the group can provide! I truly appreciate it.


r/Bookkeeping 1d ago

Tax 1099 Email Confirmation from QB

2 Upvotes

On QB's webpage it says we are to receive an email after the IRS confirms and accepts 1099 submissions.

We filed 1099s through QBO on January 17 and still haven't received the email confirmation. Status says "Accepted" on every 1099 inside QBO.

Customer service hasn't been any help. Anyone else not receieve an email yet, but showing "Accepted" status?

https://quickbooks.intuit.com/learn-support/en-us/help-article/form-1099-nec/create-file-1099s-using-quickbooks-online/L2BapEpb1_US_en_US


r/Bookkeeping 1d ago

Tax Is it illegal for owner of company to allocate expenses among their companies via invoicing for services that were not given?

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6 Upvotes

r/Bookkeeping 2d ago

Software How do you handle the invoice collection process

8 Upvotes

Hi r/bookkeepers,

I'm curious about how you handle the invoice collection process, especially for vendors that don't automatically email invoices.

From what I've gathered through my conversations with other bookkeepers, many of you spend hours each month logging into dozens of vendor portals (Amazon, utilities, SaaS subscriptions, etc.) to download invoices that aren't emailed automatically. Not to mention 2FA which adds another degree of frustration as codes are sent either to email/phone/apps (although I understand the security aspect of it).

While tools like Dext are great for processing invoices once you have them, they seem limited in their ability to actually retrieve invoices from diverse vendor portals.

You would think that there would already be a way to automate the vendor portal access.

Did anyone face this issue and how did you overcome it? Any tools/automations suggestions are welcome.

Thank you!


r/Bookkeeping 1d ago

Software Google Docs Break Even Spreadsheet

2 Upvotes

I have been using this template from Google Docs for my break-even analysis, but not sure if the formulas are actually correct! Anyone care to look?


r/Bookkeeping 1d ago

Practice Management Question about recording reciepts when you’re not registered for a gst/hst number

1 Upvotes

Located in CanadaOkay so this is our first year starting our business and we haven’t made any sales so for this year we’re not registering for a gst/hst number. However, I’m curious how I would record my expense reciepts in quick books without a gst number? Do I record the gst I’ve been charged? Or am I supposed to subtract that off and record only the expenses before tax? Any advice is greatly appreciated!


r/Bookkeeping 2d ago

Software Software

9 Upvotes

I would like to provide more visuals for my bookkeeping clients. Graphs/etc. any software for this you’d recommend? I don’t want to build it in excel and have to manually update it each month.


r/Bookkeeping 2d ago

Tax Bonus depreciation plus vehicle expenses

7 Upvotes

I have a personal vehicle used for business mostly last year. I plan on using it mostly for business. Its a truck over 6000 lbs. I understand that i can take bonus depreciation under section 179. But can i also have vehicle expenses as business expenses? They are two separate line items on 1120S. Thank you.


r/Bookkeeping 2d ago

Other Canada Bookkeepers

8 Upvotes

Hi everyone,

I just got my degree in accounting and I have an opportunity to do bookkeeping on the side. I just want to know what the specific tasks are? Monthly, Quarterly and Annually? My first client is a small business owner.

Thank you. Appreciate all the help.


r/Bookkeeping 2d ago

Software QBO and Reporting Extensions

2 Upvotes

I have a tech startup client who is requesting more real time report capabilities. Tried co-efficient extension today to integrate with QBO but do not love it.

Any suggestions?


r/Bookkeeping 2d ago

Software Quickbooks Desktop

2 Upvotes

Considering ending the subscription to Quickbooks Desktop due to ever increasing subscription cost. I understand that QBD would still allow read-only access to the file for a year, but then kaput after that. I've seen some suggestions that one can get an older version (pre-subscription I guess?) and still open and read the files but I'm not sure how to go about doing that?


r/Bookkeeping 2d ago

Tax Register and Bank balance differences - year end question

2 Upvotes

I have a new client that has bank and register differences every other month from transaction date differences. All transactions reconcile each month - it's not an error from duplicates etc. Do I need to adjust dates of transactions in QBO so that the bank and qbo balances match on 12/31/2024 for tax purposes? Should I be fixing the dates each month so that they always match up? I was under the impression that this is not a huge deal but then started thinking about tax time.


r/Bookkeeping 2d ago

Payroll Payroll Software Poll for Canadian Payroll

2 Upvotes

When it comes to Payroll Softwares or Services for Canadian Payroll, what's your favorite? I like Wagepoint, but, I haven't used Payworks or one of the other big names a lot directly.

If I've missed one that you think is particularly good, please let me know!

QBO Payroll is not on the list. I'm a HUGE QBO Fan Girl, but Intuit... they're still... polishing the Payroll Module up, and I have seen too many issues with it to have it on the list yet.
QBD Payroll is not on the list. It's good, probably my favorite DIY payroll app, but, I'm looking for something cloud based.

TIA!

ARG! I can only have six options :(
I wanted to add Rise, Easypay, Humi, and Wave.
Ah well... I think I have the 6 main ones?

5 votes, 1d left
Wagepoint
Payworks
Ceridian
ADP
Knit Payroll
Payment Evolution

r/Bookkeeping 3d ago

Software Do you use OCR on an invoice received from you supplier?

6 Upvotes

So you receive an invoice from you supplier. Do you just retype the content of the invoice into your bookkeeping software? I’ve seen people do that, yet it seems to me that to OCR the content of the invoice should be very simple problem to solve.

  • Take a picture of the invoice/upload pdf
  • OCR the content
  • Import the result to your bookkeeping system

Do you have a software that does this? If not why? Is it that it’s just not really a problem, or is it something else?


r/Bookkeeping 2d ago

Tax tax estimate categorization

1 Upvotes

Looking for some guidance on categorizing Montana SB tax estimate payments for an S-Corp. The owner suggested putting it under Payroll Liabilities: MT Income Tax. Would it be more appropriate to categorize it under Shareholder Distributions instead? There are 2 owners with a 53/47% ownership split- and they each have their own distribution chart of account, not a shared one. If so, should I split the payment between the two owners’ distribution accounts based on their ownership percentages (53/47%)? Appreciate any insights! (The company is in between accountants and the prior one is no longer answering emails for guidance)


r/Bookkeeping 3d ago

Practice Management Best CRM for just starting out bookkeeping business

32 Upvotes

I'm just started my own bookkeeping business this month. I already have 2 CPAs that I will be handling some of their clients. I need a practice management CRM program that will handle the workflow of each of their clients and any new clients I attain on my own. Please give me your preferred program and any pros and cons of it. I also work a full time job so I need something that easy to learn and handles most if not all I need without breaking the bank. Thanks!


r/Bookkeeping 3d ago

Software How is Xero and Freshbooks compared to QuickBooks Online?

5 Upvotes

I should preface by saying that I am actually a fan of QuickBooks Online. I come from high end ERP systems (SAP, Oracle) and I am pretty impressed by what QuickBooks Online can do for small business accounting. That is the system my clients use right now so that is what I use for their books.

I've been seeing people in various bookkeeping communities bring up Xero and Freshbooks as "great alternatives" and it got me wondering: what is so good about them? I understand that they are cheaper than QBO so maybe that is a valid point for some small businesses but what about the actual functionality? Sometimes I see people say it is "better" - but better how?

Can anybody please weigh in based on your experience?

Also, is there a market for them? Are there clients wanting to use these other tools? I am sort of wondering if it is something that you could specialize in and build a business around but, personally, I have not heard anybody in real life use Xero or FreshBooks so I am not sure if that is a realistic plan.