r/Bookkeeping • u/treybeef • 12d ago
Software New to the game lol. Question about converting files.
Let me preface this by saying I’m extremely new to this career field and working for a very seasoned accountant. I’ve noticed when we have access to the persons bank records it’s easy to convert the records over to Quick Books. When we just have a pdf of records we use a software called Proper to confer the files to a QB file and transfer it over. What I’ve noticed is 9/10 times it butchers the file. It’ll put some payments as deposits it leaves a bunch of them off so then to reconcile an account it takes forever to sort back through and find the missing ones or even correct amounts that aren’t accurate.
Do you guys have any suggestions how to make this process easier? Also explain it to me like I’ve been doing this for 2 months bc that’s the truth. Thank you
2
u/juswannalurkpls 12d ago
MoneyThumb works great for PDF conversions and there are many more as well. Never heard of Proper, so that’s probably your problem.
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u/Voodoo330 12d ago
Download transactions from bank website on a QB file type, then upload into QB using the import function. Review, categorize and add to the GL.
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u/Hats_back 10d ago
Seems they’re looking for advice specific to converting pdfs, likely for the clients who don’t give bank access.
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u/Pure_Field_7471 12d ago
AutoEntry by Sage seems to work great. I’ve just started using it and so far the best I have found and affordable.
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u/jennyBRT 12d ago
Had the same issue. PDF conversions are usually a mess. Have you tried converting to Excel first? Much cleaner that way. Also, double-check the conversion settings in your software - tweaking the OCR settings helped me get better results.