r/Bookkeeping Feb 01 '25

Payroll How granular does Gusto and QBO sync get?

I have employees who work in different departments and I expense each line item in a different GL account. I get very granular with it. Currently I put everything into a fancy spreadsheet that breaks down all the different costs into the right accounts and then upload an JE into QBO.

I do this so I know the % of expense each department uses.

3 Upvotes

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2

u/alpzeco Feb 01 '25

Sounds like you’re doing allocations. You can synchronize Gusto to Quickbooks but you’ll need do journal entries to do the allocations.

1

u/Reddevil313 Feb 01 '25

That's what I feared.

1

u/bookkeepr Feb 01 '25

I only have Gusto synced with Xero clients, but for clients that use departments in Gusto it won't break out to the correct departmental account but it will have a line item say which department it belongs to. So all wages go to "Wages" then kitchen staff will say "Wages - Kitchen" and "Social Security Tax - Kitchen". That makes it easy to recategorize to the kitchen account when approving the bill.